What agencies use it for
Award & subrecipient administration
Award records, conditions, amendments, reporting calendars and subrecipient monitoring with evidence on file.
Encumbrance discipline
Funds are committed at request, encumbered at purchase order and relieved at payment, so available balances are always defensible.
Competitive procurement
Method determination by threshold, RFQ and RFP workflows, independent evaluator scoring and documented recommendations.
Three-way match payments
No invoice is payable until the purchase order, receiving record and invoice reconcile inside configured tolerance.
Audit response
Immutable logs, transaction testing and one-click audit packages assembled from source records.
Council & executive reporting
Portfolio funding, spend, encumbrance and delivery status reported from the same ledger the controls run on.
Controls your auditors will look for
- Documented procurement method for every purchase above threshold
- Segregation of duties between requester, approver, receiver and payer
- Split-purchase detection across related requests
- Grant-period validation so costs cannot post outside the award term
- Complete transaction trace from award to payment to deliverable
- Period locking once a financial period is closed